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Applicant Information

Company/Organization (if applicable)

First Name (required)

Last Name (required)

Address (required)

City/State/Zip (required)

Phone Number (required)

Email (required)

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Rental Information

Picnic Location - See Picnic Rental Location below for site-specific details (required)Choose OneBig TreesCayetano (limited availability)Independence - LOWER (off Holmes Street, limited availability)Independence - UPPER (off Regent Road)Lester J. KnottMay Nissen Site #1-Main (adjacent to parking lot and library)May Nissen Site #2-Tennis (adjacent to tennis courts and playground)May Nissen Site #3-Library (adjacent to library and playground)Pleasure IslandRobert Livermore (limited availability)Robertson Park Pole BarnOther (please elaborate in the comment section below)

Rental Date (required)

Rental Day of the Week (required)SundayMondayTuesdayWednesdayThursdayFridaySaturday

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STOP! PLEASE CONFIRM AVAILABILITY!

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Please use the Picnic Rental Availability Calendar to confirm availability for both the date and location you are requesting. The Picnic Calendar (located at the top of this page) lists availability for all picnic sites. Please note, applications are processed in the order they are received and, while the calendar is kept current, requests are not confirmed until a confirmation email is sent from our office.

I have checked the Picnic Rental Availability Calendar (required)

Yes, the date I am requesting shows available

Starting Time - What time will your event begin, including set up time? (required)

Ending Time - What time will your event end, including breakdown and clean up time? (required)

Total Hours - How long in total hours will your event take place?

Type of Event (required)

Total Expected Attendance (required)

Please tell us a bit about your event (required)

Will Alcohol be Served? (required)

Yes

No

Will Food be Served? (required)

Yes

No

Type of Cooking Method? (required)

None

Food from home or caterer

Onsite grill (personal grills/BBQs are prohibited)

Food Truck

Will Music be Played? (required)

None

Phone/Small Speaker

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Waiver / Rules and Regulations

I understand the following are NOT allowed: Pinatas, confetti, water balloons; Personal or commercial Inflatables; Personal barbeques, campfires, bonfires, generators; Glass containers, including bottles; Driving or parking a personal vehicle on walkways or service roads; Staking anything into the ground; Carnival games, dunk tanks, unauthorized vendors; Use of tobacco or tobacco-like products of any kind; Animal rides, pony rides, and petting zoo type of activities can only take place at the Pole Barn (required)

I understand

I have read and agree to LARPD's Rental Rules and Regulations, Agreement, and Release of Liability (Linked Below) (required)

I agree

Your Signature (required)

Confirm e-Signature

Review Electronic Records and Signatures Policy (required)

Read our Electronic Record and Signature Disclosure

I agree to use electronic records and signatures

It can take up to 2 business days to process and respond to your request. Thank you for your patience. Response will be sent via email to the email addresses provided. (required)

I acknowledge

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Application Documents

 Please review the LARPD Picnic Rental Rules and Regulations document below.

The following is NOT ALLOWED at LARPD parks and picnic areas 

• Pinatas, confetti, water balloons
• Personal or commercial Inflatables
• Personal barbeques, campfires, bonfires, generators
• Glass containers, including bottles
• Driving or parking a personal vehicle on walkways or service roads
• Staking anything into the ground
• Carnival games, dunk tanks, unauthorized vendors
• Use of tobacco or tobacco-like products of any kind
• Use of Alcohol of any kind without a permit
•  Animal rides, pony rides, and petting zoos  (Possible exception: Robertson Park Pole Barn Rental)

The following is ALLOWED at LARPD parks and picnic areas

• Standard Shade canopies (10' x 10' or 12' x 12') - use sandbags to secure
• Folding tables and chairs
• Coolers
• Lawn Games
• Standard size balloons
• Tablecloths

Insurance Requirements

Liability insurance is required for any reservation where alcohol will be present and/or for groups of 41 or more. 

• Only beer and wine are allowed. (Hard alcohol is prohibited.)
   
• The liability insurance fee is $200.  This fee is based on the market rate and is subject to change.
   
• Insurance policies must be purchased through LARPD.  Personal policies are not allowed.

Deposits

All picnic reservations require a $100 security deposit. 

• Before leaving the picnic area, all food, debris, litter, trash, decorations, etc., must be properly disposed of. 
   
• Security deposits will be refunded using the original form of payment. 
   
• Refunds will be initiated within two weeks of the completion of your rental.  Deposits will be forfeited for noncompliance with rental rules.

Cancellation Policy

In the event of inclement weather, we will work with you to find an alternate date for your event.

Refunds will not be offered due to inclement weather, including poor air quality.

Picnic Reservation Fees

Additional Fees